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Farmfest Safety Protocols

Kawartha Farmfest COVID-safety Protocols

Health and Safety of participants, volunteers and hosts is a top priority. Event approvals have been received from the Haliburton Kawartha Pine Ridge District Health Unit and the municipality. Protocols have been put in place to allow for physical distancing, and contact tracing will be facilitated through online registration and farm site check-in. Participants are asked to observe all posted signs and travel through each site as a bubble with those in your carload. Maintain 6-feet (2m) of separation from other guests and the site hosts at all times. Use handwashing and sanitizing stations at arrival and departure from each site, as well as before and after eating. Cloth masks will be required during indoor visits per local Health Unit requirements. Hosts are also encouraged to wear cloth masks even when outdoors at check-in and other transaction points where physical distancing is difficult and traffic volumes are increased.

Key Points of Differentiation for a 2020 COVID-Safe Event:

  • Farm Sites are restricted to 100 people per site at one time for those operating strictly outdoors, or 50 people per site at one time for those that have an indoor portion.
  • Each site will implement a Health & Safety Policy which includes physical distancing, reduced touch points, regular sanitation, handwashing and/or hand sanitizers, use of cloth masks for indoor sites, screening of all participants, staff and volunteers, and training of all staff and volunteers as required by a Health Unit-approved event plan and utilizing guidelines provided in “COVID-19 and Large Gatherings/Events” and “General Tips for Event Planning During COVID-19”.
  • Advanced, online-only registration will reduce the need for cash transactions on arrival at each site, and provides contact tracing information for at least one participant within each carload.
  • Through the online registration process, participants will schedule their visits in one hour blocks throughout the event, with 100 or 50 person limits set for each farm site per hour, allowing cut off at registration, so participants can have an advanced plan for their route for the day. This theoretically prevents excessively large numbers from attending at one time at a site. The number of children participating will be included in the registration as free tickets, but will allow appropriate tracking of people per site at a time.
  • Through the use of active coordination of parking and site admission at each farm site, attendees will be counted in and out of each site, and should the threshold be met, attendees would be asked to wait in their cars until sufficient participants leave the site.
  • To further aid in contact tracing, a numbered Passport will be used to track each group’s attendance at each site with the Passport number linked back to the online registration number with attendee contact information. Sites will record the Passport number of each group entering their site during the day. Passports with participant feedback will be collected at the end of the day in contactless ballot boxes at their last stop for prizes, and a reinforcement of site visit information collected at each site.
  • Host Site staff and volunteers will be screened using standard screening protocols, and name and contact information will be recorded by each site for contact tracing purposes.
  • Participants will be provided with information about the Health and Safety Plan for the event and will be asked to self-screen prior to attending the event. Each site will post signage at the entry point reminding the attendees of all Health and Safety protocols to be observed, including the self-screening questions. People answering yes to any screening questions will not be permitted on-site
  • Sites that sell products to attendees are required to follow protocols utilized by farm stands at farmers’ markets and are encouraged to offer advanced e-Commerce options for preordering, packaging and pickup on event day. Any sites offering processed food products or ready to eat food will do so under the authorization of the Health Unit through their Special Event Food Premise Permitting process.
  • Traditional activities at each site have been reviewed, modified or discontinued based on the ability to utilize social distancing, remove or reduce possible touch points, or appropriately sanitize between participants or at suitable routine intervals.
  • Participating sites are sufficiently large to allow carloads of participants to flow through the sites as separate and distinct ‘bubbles’, this event offers participants the opportunity to participate in safer, outdoor environments. Hosts will designate one-way flows, use markings on the ground, physical barriers, signage and active volunteers to monitor and encourage safety.

Safety Is Our Primary Concern

The Health and Safety of our guests, visitors and communities is our top priority.  We will make every effort possible to keep our customers, staff, volunteers and families safe by following the guidelines set by health professionals at the Government of Canada, Ontario Ministry of Health and Haliburton Kawartha Pine Ridge District Health Unit.

The following mitigation guidelines will help reduce the risk of respiratory infections, including COVID-19.

Prior to Arrival:

  • Prior to coming to Kawartha Farmfest, every participant is encouraged to self-assess or take the Ontario Ministry of Health self-assessment for COVID-19. If you do not pass the assessment, you should not participate in the event.
  • Participants should be aware of signs and symptoms of COVID-19, including: fever, cough, difficulty breathing, muscle aches, tiredness, sore throat, headache, runny nose, new loss of taste or smell.
  • Leave your pets at home. Most Farm Sites have livestock and poultry that may become agitated or fearful in the presence of unfamiliar pets which can also become excited when encountering these new situations. This can become a safety risk for both the humans and animals in the area.

Practice Proper Hand Hygiene and Respiratory Etiquette:

  • Clean your hands often. Use soap and water or an alcohol-based (70-90%) hand sanitizer.
  • Cover your cough or sneeze into a tissue. Immediately throw the tissue in the garbage and wash your hands. If you don’t have a tissue, sneeze or cough into your sleeve or arm. Avoid touching your face, nose, and mouth with unwashed hands.
  • Avoid touching surfaces where possible, even though frequently touched objects and surfaces will be routinely sanitized by hosts.
  • Arrive prepared with a mask or a face covering.
  • Wearing a mask or a face covering is required in indoor facilities as per municipal by-laws. The mask or face covering should cover your nose, mouth, and chin, without gapping. Wearing a mask or face covering is an additional measure we can take to reduce the spread of COVID-19 and keep each other safe. When visiting our sites, please arrive prepared with a mask or face covering.

Physical Distancing Requirements:

  • While Farmfest is an exciting, fun-filled event, participants are asked to remember physical distancing at all times when enjoying the sites. While you may be able to walk and stand closely with members of your household, please ensure 6 feet (2m) of separation between your group and other families, carloads, and the site hosts and volunteers.
  • Participants are asked not to touch other participants during the course of the event. This includes no high fives, fist bumps, or hand shaking.

Amenities and Facilities:

  • Participants are asked to follow their booked schedule for the day, and leave the sites once they have completed their visit, respecting that other participants may be waiting to enter at their scheduled time.
  • Park only in designated parking areas and follow the direction of the parking volunteers. Do not block gates or park on the side of roadways. If high visitation levels surpass the site limits the volunteers will ask you to remain in your vehicle for a few minutes until a sufficient number of visitors leave the site to allow you to enter.
  • Most sites will have public washrooms or portable toilets and all have handwashing or sanitizing. Participants are encouraged to sanitize their hands upon arrival and prior to leaving each site as well as before and after eating.
  • Be patient and respectful of others, including our dedicated host families and volunteers.

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