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Candidates Information

Book a Candidate Nomination Appointment

Notice: Walk-in Nomination appointments will only be permitted on Nomination Day (August 19 from 9am to 2pm), otherwise, please book a Candidate Nomination Appointment

Kawartha Lakes Council Composition

Council is made up of 1 Mayor and 8 Ward Councillors. The Mayor is elected city-wide and 1 Councillor is elected per each of the City’s eight wards.

 Responsibilities of the Mayor and Council

Council is the City’s decision-making body. Role of Council (Section 224 of the Municipal Act):

  1. To represent the public and to consider the well-being and interests of the municipality;
  2. To develop and evaluate the policies and programs of the municipality;
  3. To determine which services the municipality provides;
  4. To ensure that administrative policies, practices and procedures and controllership policies, practices and procedures are in place to implement the decisions of council;
  5. To ensure the accountability and transparency of the operations of the municipality, including the activities of the senior management of the municipality;
  6. To maintain the financial integrity of the municipality; and
  7. To carry out the duties of council under this or any other Act.
 Role of the Mayor

Role of Mayor (Section 225 & 226.1 of the Municipal Act):

  • To act as chief executive officer of the municipality;
  • Preside over council meetings so that its business can be carried out efficiently and effectively;
  • To provide leadership to the council;
  • Without limiting clause, to provide information and recommendations to the council with respect to the role of council described in clauses 224 (d) and (d.1);
  • To represent the municipality at official functions; and
  • To carry out the duties of the head of council under this or any other Act.

As chief executive officer of a municipality, the head of council shall,

  1. uphold and promote the purposes of the municipality;
  2. promote public involvement in the municipality’s activities;
  3. act as the representative of the municipality both within and outside the municipality, and promote the municipality locally, nationally and internationally; and
  4. participate in and foster activities that enhance the economic, social and environmental well-being of the municipality and its residents.

The Mayor has a prominent and very public profile. Many citizens within Kawartha Lakes, and elsewhere in Ontario will have high and often varied expectations for the Mayor. The head of council (Mayor) must find a way to balance these expectations and special responsibilities.

Municipal decisions, however, are made by council as a whole. Generally speaking, the Mayor does not have any more power than any other member of council to make decisions on behalf of the municipality. Each member of council only has one vote. Like in every municipality in Ontario, the Mayor does not hold a veto power over any decision of Council.

 Other Roles for Members of Council
  • Attendance at City functions and ceremonies, such as Remembrance Day or flag raising events
  • Ward or Town-hall style meetings
  • Community groups meetings like cottage associations, or charity groups
  • Individual constituent meetings
  • Committees of council – councillors determine the number of committees they wish to participate in
    • The average is approximately 8 committees per councillor and the time commitment to each varies
  • Acting or Deputy Mayor responsibilities with appointments approved by Council
 Typical Time Commitments

While the role of Mayor is a full-time commitment, the role of City Councillor depends on your lifestyle and the level of availability you intend to provide your constituents. Some past councillors have continued to work in their full and part-time careers, while to others being councillor is their full-time career, or a service to their community in their retirement. Some typical time commitments include:

  • Regular Council and Committee of the Whole Meetings - 4-10 hours/month
  • Special Council meetings and information sessions – 2-6 hours/month
  • Council/Meeting agenda review and reading: 4-6 hours/month (Council Agendas are typically 50-500 pages long)
  • Committee meetings – varies 6 hours/month
  • Constituent issues – varies 20 hours/month
  • Purchasing bid openings – 1 hour/month, if required
  • Processing emails, phone calls, research – 10 hours/month
  • Attendance at conferences, community events, training opportunities - varies
 Member of Council Remuneration (Salary and Benefits)

City Council adopted By-law 2022-052 to establish salaries and benefits for Members of City Council. The table below sets out the current remuneration and plan for future years.

Remuneration

2022

2023 and each future years

Mayor salary

$115,177

2022 salary plus the lesser of 2% or the CPI rate

Deputy Mayor salary

$52,515

2022 salary plus the lesser of 2% or the CPI rate

Councillor salary

$49,506

2022 salary plus the lesser of 2% or the CPI rate

Total Salary & Benefits (20%) per annum for all Council

$617,081

 

Cost per resident

$8.09

 

Eligibility and Qualifications

 Mayor and Councillor Candidate Qualifications

For the position of Mayor or Councillor you must be:

  • A Canadian citizen
  • At least 18 years of age
  • A resident of the City of Kawartha Lakes, or
  • Own or lease property in the City of Kawartha Lakes (or be the spouse of the owner or lessee)
  • Eligible to vote

You must not be:

  • A judge of any court
  • A member of the Provincial Legislature, the Federal House of Commons or Senate who has not resigned from their office by the close of nominations. Proof of resignation must be provided by the close of nominations or the Clerk will not certify the nomination
  • A candidate who failed to file the necessary financial statement(s) in the last municipal election or by-election in any municipality (Candidates in Default).

City of Kawartha Lakes Employees:

Employees of the City of Kawartha Lakes who wish to run for mayor or councillor must take an unpaid leave of absence before filing a nomination paper. The employee must provide a copy of the documentation from Human Resources showing that they have taken the leave of absence and the effective date. Persons appointed by by-law to certain legislated positions of the City may be required to resign or have the by-law amended before filing a nomination (example: Line Fence Viewers, Livestock Investigators, etc...).

Volunteer Firefighters: According to the Municipal Elections Act, a person shall not be considered an employee of a municipality or local board for the purposes of this section by reason only of being a volunteer firefighter as defined in the Fire Protection and Prevention Act, 1997.

 Candidates Eligibility as a Voter

To vote in the municipal election, you must be a qualified elector.

If you are a qualified elector and your name is on the voters list, you are eligible to vote. The voters' list is compiled from information received from Ontario’s Municipal Property Assessment Corporation and is made available for review at the City’s Elections Office, and Municipal Service Centres approximately two months prior to voting day.

If in the period between elections a person has reason to re-assess their school board support please refer to the MPAC information in regard to enumeration.

 Council Candidates Running for Office in a Different Ward than they Reside

If you meet the qualifications to be a candidate in Kawartha Lakes, you do not have to live in the ward you want to run for office. You must however qualify as an elector somewhere within Kawartha Lakes.

Example: A candidate who resides in Ward 1 may run for the Office of Councillor for Ward 8.

Candidate Nominations

Book a Candidate Nomination Appointment

Notice: Walk-in Nomination appointments will only be permitted on Nomination Day (August 19 from 9am to 2pm), otherwise, please book a Candidate Nomination Appointment

 Before Nomination

Before you file your nomination paper consider the following suggestions:

 Nomination Requirements

A person may be nominated for an office by filing a nomination in the Clerk’s Office, in person or by an agent.

25 Endorsement Signatures Required: The nomination for an office on Council must be endorsed and signed by at least 25 persons:

  • Each person who signs the candidate's endorsement may endorse more than one nomination;
  • All persons endorsing a nomination must be eligible to vote in an election for an office within Kawartha Lakes, if a regular election was held on the day that the person endorses the nomination;
  • Endorsements must be completed and signed on Form 2 (print multiple copies, as Form 2 only allows for 5 endorsements);
  • Collecting more than 25 endorsements is good practice in case one endorsement is completed incorrectly;
  • School Board Trustee candidates do not require endorsements.

Requirements for Nomination: The nomination must be completed in full and filed in person by the candidate or an agent of the candidate and includes:

  1. Identification for proof of identity (eg: Driver's Licence, Passport, Birth Certificate, etc.)
  2. A completed copy of the Nomination Paper (Form 1)
  3. A declaration of qualification (Form 2) from each of the 25 Kawartha Lakes electors endorsing the nomination (for Mayor and Council candidates only)
  4. The filing fee (see below)

If filing by agent, the agent must present a commissioned Agent Appointment Form.

 Forms and Other Documentation Submitted by Candidates

Other documentation and forms that will be submitted by yourself or an agent upon nomination will include:

  1. Notice to Returning Officer as to Candidate's Proper Name
  2. Candidate Information Consent Form
  3. Notice of Penalties
  4. Declaration of Qualifications for Council (if applicable)
  5. Declaration of Qualifications for School Board Trustee (if applicable)
  6. Declaration of Proper Use of the Voters’ List

The Municipal Elections Act states that all forms and correspondence submitted by the candidate to the City Clerk are deemed to be public documents and can be viewed, at the City Clerk's Office, during regular business hours.

A nomination package of forms is available for pick up at the Clerk's Office for all prospective candidates.

 Nomination Period

Nominations can only be filed during the nomination period, which is:

  • Monday, May 2, 2022 to Thursday, August 19, 2022 from 8:30am to 4:30pm (excluding weekends and holidays); and
  • Nomination Day: Friday, August 19, 2022 from 9am to 2pm
 Filing Fee to become a Candidate

There is a $200 filing fee for Mayor candidates and a $100 filing fee for Councillor or School Board Trustee candidates.

The filing fee must be paid when you file your nomination paper and the payment must be:

  • Cash
  • Certified cheque or money order payable to “Treasurer, City of Kawartha Lakes”
  • Debit or Credit Card
  • No Personal Cheque will be accepted

The filing fee is not considered a campaign expense, but rather, a personal expense, and will be returned to you upon successful filing of your campaign financial statement.

 Certification of Nomination Papers

Prior to 4:00pm on the Monday following Nomination Day (August 22, 2022), the City Clerk shall examine each nomination filed, and if satisfied the person qualified to be nominated and that the nomination complies with the Municipal Elections Act, the City Clerk shall certify as such on the nomination filed.

If not satisfied, the City Clerk shall reject the nomination and give notice to the person who sought to be nominated and all other candidates for that office.

The City Clerk’s decision to certify or reject a nomination is final. The City Clerk will consider the following criteria to certify or reject individual nominations:

  • Candidate has refused or declined to provide proof of identification;
  • Candidate does not satisfy the requirements set out in the Municipal Elections Act in Section 29 (1);
  • The nomination form is incomplete;
  • The filing fee has not been paid
  • The necessary financial disclosure was not filed for the previous election in which the individual may have been a candidate.

A full list of certified candidates will be made available on the Candidates List page.

The Campaign Period

Starting Your Candidacy

In order to become a candidate you must file a Nomination Paper with the City Clerk. The earliest you can file is Monday, May 2, 2022. Please see the detailed information on the Candidate Nomination above.

You may file your nomination paper by appointment only at:

City of Kawartha Lakes Clerk’s Office
City Hall
26 Francis Street
Lindsay, Ontario

705-324-9411 ext. 1322 or 1888

Book a Nomination Appointment

Fundraising and Spending Start Date
You cannot raise or spend any money on your campaign until you file your nomination paper. The earliest you can file your nomination paper is May 2, 2022.
Next Steps after Nomination Papers have been Submitted

Once the nomination paper has been accepted, a candidate should open a bank account in the name of the campaign, and may start accepting contributions and start incurring expenses.

Upon the successful filing of your nomination papers, you will be provided with a Candidate Election Information Handbook that provides more detailed information. Consult your Candidate Election Information Handbook for detailed Candidate information.

Some other suggestions are:

Understand the:

  • Financial responsibilities
  • Financial reporting requirements
  • Campaign roles
  • Potential penalties

Review the relevant legislation such as the:

Candidate Information Session - June 27, 2022

A Candidates' Information Session was held on June 27, 2022 from 4-6pm. This information session was for prospective and registered candidates for City Council or School Board or Third Party Advertisers. The information session covered topics like:

  • Roles and responsibilities of elected officials and staff
  • Eligibility to run for various offices
  • The nomination process
  • Important dates
  • Campaign finances
  • Compliance audits
  • Third party advertising
  • Specifics about the 2022 Kawartha Lakes Election

A copy of the material from the 2022 Candidate Information Session can be found here:

Accessibility

Candidates have the responsibility to run an accessible campaign. Consult your Candidate Election Information Handbook for more information on how to run an accessible campaign. For more details regarding accessibility during the Municipal Election, please read the Accessibility Plan document.

Financial Reporting Requirements

All candidates (including acclaimed or withdrawn candidates) are required to file a financial statement using the prescribed form. It is good practice for campaigns to review the Financial Statement form prior to incurring any contributions or expenses, and arrange their accounts, spreadsheets, and ledgers according to the various categories that are required to be reported on the form. Candidates, whose campaign contributions and total expenses exceed $10,000, are required to file an auditor's report with their financial statement that has been prepared by an auditor licenced under the Public Accounting Act. Financial statements are due in the Clerk's Office at City Hall (26 Francis Street in Lindsay) between January 3, 2023 and 2pm on March 31, 2023.

Complete and signed financial statements may be filed electronically to election@kawarthalakes.ca during the prescribed filing period (January 3-March 31). The date of the electronic submission shall be the official date received.  The original identical paper copy of the financial statements must be delivered to the Clerk’s Office within 10 days following the electronic submission.

There is a 30 day grace period for late filings of Financial Statements until May 1, 2023 at 2pm, however there is a late filing fee of $500. The $500 late filing fee is the property of the municipality. 

Candidates seeking advice on completing their financial statements should consult:

The City Clerk's Office may assist candidates by showing where to find assistance, not how to complete your financial statement. It is ultimately the candidate's responsibility to submit a financial statement that is to the best of their knowledge, true and correct. The City Clerk's Office may review the final financial statement for completion, not accuracy.

Failure to submit a financial statement will find the candidate in default of the Municipal Elections Act. Penalties include:

  • The candidate forfeits the office to which he or she was elected and the office shall be deemed to be vacant; and
  • Until the next regular election has taken place, the candidate is ineligible to be elected or appointed to any office to which the Municipal Election Act applies.

If a candidate fails to file a required financial statement or auditor’s report (or any other document required under Section 78 or 79.1 of the Municipal Elections Act, 1996), fails to pay over a surplus or exceeds the spending limit for the office, the candidate forfeits any office to which he or she was elected and the office is deemed to be vacant.  The penalties will take effect on the deadline for the filing of the documents. If the candidate applies to the Ontario Court of Justice for an extension of the time to file the financial statement and fails to file the documents by the date established by the Court, the penalties will take effect at the end of the period of extension.

Sections 91 and 92 of the Municipal Elections Act, 1996 set out penalties with respect to violations under the Act as follows:

91. (1) If a person is convicted of a corrupt practice under this Act, or of an offence under the Criminal Code (Canada) in connection with an act or omission that relates to an election to which this Act applies, then, in addition to any other penalty provided for in this Act,

(a) Any office to which the person was elected is forfeited and becomes vacant; and

(b) The person is ineligible to be nominated for, or elected or appointed to, any office until the next two regular elections have taken place after the election to which the offence relates.

Exception:

(2) However, if the presiding judge finds that the person committed the corrupt practice or offence under the Criminal Code (Canada) without any intent of causing or contributing to a false outcome of the election, clause (1) (b) does not apply.

92.(3) If the expenses incurred by or on behalf of a candidate exceed the amount determined for the office under section 76, the candidate is liable to a fine equal to the excess, in addition to any other penalty provided for in this Act.

92.(5) A candidate is guilty of an offence and, on conviction, in addition to any other penalty that may be imposed under this Act, is subject to the penalties described in subsection 80(2) if he or she,

(a) Files a document under section 78 or 79.1 that is incorrect or otherwise does not comply with that section; or

(b) Incurs expenses that exceed what is permitted under section 76

Note: The entire Financial Report is considered a public document. These documents may be inspected by any person upon request at the Office of the Clerk during normal office hours, and are also available online. Any person may make extracts from the documents and is entitled to copies of the documents upon payment for their preparation, at such rates as the Clerk may determine. Clerks are required to make the documents available electronically, at no cost to the requester.

All financial reports are posted on the City's website. This includes a listing of the names and address of all contributors. You may wish to consider advising contributors that their personal information will be public and displayed on the City’s web site after the election.  The information remains on the website until after the next municipal election.

Campaign Period and Filing Deadline Extensions

Candidates wishing to extend their campaign period beyond January 3, 2023 (allowing you to continue making expenses and receiving contributions up until June 30, 2023), should have notified the City Clerk in writing (on prescribed Form 6) advising of your request, on or before 4:30pm, January 3, 2023. Candidates who have done this must file two financial statements:

  • The initial filing (Form 4), which details all campaign finances from the day the nomination was filed until January 3, 2023 (due by 2:00pm on March 31, 2023).
  • The supplementary filing (Form 5), which details all campaign finances from the day the nomination was filed until June 30, 2023 (due by 2:00pm on September 29, 2023).

On or before March 30, 2023, a candidate may apply to the Superior Court of Justice to extend the time for filing a financial statement. If the court is satisfied there are mitigating circumstances justifying a later date for filing the document. The court may grant an extension for the minimum period of time necessary to enable the candidate to file the document, but the court shall not grant an extension of more than 90 days. If a candidate makes an application to the Court, the candidate shall notify the City Clerk in writing before 2 p.m. on the last day for filing a financial statement (March 31).

Candidates may file after the March 31, 2023, 2:00pm deadline up until May 1, 2023 at 2:00pm, if their Financial Statement is accompanied by a $500 fee to avoid penalties under the Municipal Elections Act.

Name on Ballot

Section 41 of the Municipal Elections Act, 1996

The ballot lists the candidates running for mayor, councillor and school board trustee, and will be mailed to voters, as a part of the Voting Kit, prior to Election Day. The Municipal Elections Act, 1996 (Act) and City Clerk policies determine how a candidate's name appears on the ballot. The following rules apply:

  • Only the first and last name (as shown on the candidate's nomination paper) will appear on the ballot;
    • If the candidate wishes and the clerk agrees, another name that the candidate also uses may appear on the ballot instead of or in addition to his or her legal name.
    • If an alternate name is used on the ballot, the City Clerk will retain documentation as to the candidate's true legal name
  • Titles, such as Doctor, Reverend, etc., are not allowed on the ballot;
  • Names are arranged in alphabetical order by last name
  • Any instance where two or more candidates have the same last name, names will be ordered by first name

Candidates upon nomination will file a Notice to Returning Officer as to Candidates' Proper Name Form if the nomination paper filing differs from their legal name on their photo identification. Candidates shall provide the Clerk's Office their preferred phonetic pronunciation of their name to assist with the reading out of their names for electors using the Telephone voting.

 Changing Office (eg: from Councillor to Mayor, etc.)

If, after filing a nomination for an office, a candidate decides to run for a different office on council or school board, the proper documentation must be filed with the City Clerk by appointment during the nomination period. To change office a candidate must:

Book an Appointment to Change Paperwork At City Hall

An additional nomination fee will be required for the new Nomination paperwork. The Nomination fee is tied to the financial statement. The nomination fee(s) will be returned to you when you file the respective Financial Statements.

In regards to the campaign finances:

  • The two offices (campaigns) are separate and contributions and expenses cannot be transferred from one to the other
  • There must be a separate bank account for each campaign

A separate financial statement for each office must be filed.

  • The first filing (for the withdrawn office) must show all financial activity from the day the nomination was filed until the day the withdrawal was filed
  • The second filing must show all financial activity from the day the new nomination was filed until the end of the campaign period
Withdrawing a Nomination

Section 36 of the Municipal Elections Act, 1996

A withdrawal of a nomination must be done in person at the City Clerk’s Office at City Hall. If a candidate decides they no longer wish to run in the municipal election, they must:

The last day for a candidate to withdraw their nomination is 2:00pm, on Nomination Day, August 19, 2022. If a candidate withdraws their nomination, they must submit a financial statement showing all contributions and expenses including the nomination fee from the day the nomination paper was filed until the day of withdrawal from office. This financial statement is due by 2:00pm, the last Friday in March following the election.

Once the withdrawal form has been accepted, the nomination fee will be refunded by the end of November of an election year.

Faxed or mailed-in forms are not accepted.

If an agent is bringing in the withdrawal form on the candidate's behalf, the agent must provide the following:

Campaign Questions

The Office of the City Clerk is here to provide assistance with helping you identify 'where to look' if you have campaign questions. Call us at (705) 324-9411 ext. 1295 (Cathie), 1322 (Joel), 1266 (Sarah) or 1888 (Election Help Desk) for assistance with navigating the various Acts and guides that were provided to you in your nomination binder. Matters of interpretation of the Municipal Elections Act to your specific situation should be referred to a lawyer.

Your question might have already been asked by someone else. Here is a list of Candidate Questions that have already been asked during the current (2022) and previous (2018) election campaign period.

2022 - Campaign Questions from Candidates

2022 Candidates Campaign Questions

Is the cost of an audit subject to the maximum expenditure limit?

While most of your expenses will be subject to the general spending limit, the following expenses are not:

  • expenses related to holding a fundraising event or activity
  • expenses relating to a recount
  • expenses relating to a court action for a controverted election
  • expenses relating to a compliance audit
  • expenses incurred by a candidate with a disability that are directly related to the candidate’s disability and would not have been incurred if not for the election
  • audit and accounting fees

Can we purchase additional copies of the Candidates’ Guide (binder)?

Copies of the Candidates’ Guide may be purchased at the City’s prevailing photocopying rate ($0.50/double sided, colour page x 140 pages) for a total cost of $70.00

If one doesn't have a computer how they can get on the Voters’ List?

MPAC takes care of enumeration until the City receives the Voters’ List from them in August. If they are unable to verify that they are on the list at www.voterlookup.ca they can contact MPAC at 1-866-296-6722.

Can a campaign use City YouTube videos for campaign purposes?

From the Use of Corporate Resources Policy:
Candidates may not use corporate resources, including City communication, or City social media resources, for Election purposes.
1.2.1   The following corporate resources may be hyperlinked to from a Candidate’s website (not emailed, or circulated via social media), but may not be housed on the Candidate’s website, or modified/reproduced for use in any campaign related material: By-laws, Strategic Plans, Staff Reports, Minutes, Agendas, Budgets, Policies, City produced photographs and videos, Election Guides/Forms, and any City website.
The definition of “Social Media” in the policy includes YouTube.

Can I take pictures of City Facilities and use them in my campaign materials?

From the Use of Corporate Resources Policy:
“Candidates are prohibited from… Using or misrepresenting imagery of City Hall while Campaigning or on Election Related materials, websites, or communications… Using any photographs or videos produced for and owned by the City for any Election Related purposes. Unless permission is granted by the City Clerk.”

Can a candidate in a Ward or Mayor category be allowed to apply for a city task force or be on one while being a candidate during the election?

A task force, committee, or board member may serve in a role while also being a candidate, just the same as a member of City Council can also be a candidate. They of course are required to comply with the Use of Corporate Resources for Election Purposes Policy, and their respective Code of Conducts, and possible Terms of Reference for the Committee/Task Force/Board.

Can a candidate receive a donation from a trade union or corporation? How could these groups support my campaign?

You can accept contributions only from individuals who are residents of Ontario. Corporations and trade unions are not permitted to make contributions to candidates. Groups such as clubs, associations or ratepayer’s groups are not eligible to make contributions. The members of these groups may make individual contributions from their personal funds (as long as they are residents of Ontario).

Eligible individuals, corporations and trade unions can register to be third party advertisers. Third party advertising is separate from any candidate’s campaign and must be done independently from a candidate.

Can two married people independently give the maximum contribution of $1200 to a campaign if the funds come both from a single joint bank account?

Page 13 of the Provincial Voters’ Guide states the following: “Any contribution of money must come directly from the contributor. You are not permitted to pool contributions from others and then forward that money to a candidate’s campaign or to a third party advertiser. If a contribution is made from a joint account, it must be clear which person is making the contribution.”

Page 20 of the Provincial Candidates’ Guide states the following: “If you receive a contribution from a joint account, the contribution can only come from one person. You must determine who is making the contribution and issue the receipt to that person.”

Can residents add their name to the Voters’ List using voterlookup.ca before September?

www.VoterLookup.ca (operated by MPAC) is the only tool electors can use to search/add their name to the Voters’ List before September. It’s a great tool, and we recommend all electors check to see if they’re on the list. 

Can campaign staff/volunteers meet with candidates in a public space with WIFI, such as a City facility, or public library?

The City’s Use of Corporate Resources Policy states: 

a.    1.3       Candidates may not undertake any Election Related activities or Campaigning in the City workplace.

b.    1.4       Candidates may not undertake any Election Related activities or Campaigning on any municipal property unless permitted by the City Clerk, or his or her designate, or unless a valid rental agreement has been entered into by the candidate.

What are the election regulations for the use of social media?

The Municipal Elections Act doesn’t necessarily regulate the use of social media by candidates (criminal law may apply to social media posts that are libelous, fraudulent or misleading), however, The City’s Use of Corporate Resources Policy states: 

a.    1.2       Candidates may not use corporate resources, including City communication, or City social media resources, for Election purposes.

b.    1.2.1   The following corporate resources may be hyperlinked to from a Candidate’s website (not emailed, or circulated via social media), but may not be housed on the Candidate’s website, or modified/reproduced for use in any campaign related material: By-laws, Strategic Plans, Staff Reports, Minutes, Agendas, Budgets, Policies, City produced photographs and videos, Election Guides/Forms, and any City website.

Who can make a contribution to a campaign, specifically whether or not a contributor must be an elector within Kawartha Lakes?

Page 13 of the 2022 Voters’ Guide for Ontario Municipal Council and School Board Elections (which was included within your Candidate’s Guide) provides the following guidance within the “Who Can Make Contributions” section:

“Any person who is a resident of Ontario can make a contribution to a candidate’s campaign or contribute to a third party advertiser to help fund their advertisements.
Corporations carrying on business in Ontario, and trade unions that hold bargaining rights for employees in Ontario, are not permitted to make contributions to candidates in municipal elections in Ontario. However, they may contribute to third party advertisers.
Groups such as neighbourhood associations, clubs or professional associations, such as fire or police associations, are not eligible to make financial contributions to candidates or third party advertisers. Members may contribute individually.”

Are municipal campaign contributions tax deductible?

Page 14 of the 2022 Voters’ Guide for Ontario Municipal Council and School Board Elections (which was included within your Candidate’s Guide) provides the following guidance within the “Other Rules Regarding Contributions” section: “Contributions to municipal council and school board candidates, and third party advertisers are not tax deductible.”

Can I receive donations via e-transfer?

Section 88.8(8) of the Act states, (8) “A contribution of money that exceeds $25 shall not be contributed in the form of cash and shall be contributed in a manner that associates the contributor’s name and account with the payment or by a money order signed by the contributor.”
Therefore, so long as the electronic fund transfer meets this stipulation and associates the contributor’s name and account with the payment, an electronic fund transfer can be accepted.

Is an Auditor’s Report required if I receive $10,000 in contributions or make $10,000 in expenses?

Section 88.25 (8) states: “No auditor’s report is required if the total contributions received and total expenses incurred in the election campaign up to the end of the relevant period are each equal to or less than $10,000.”

If a campaign has a surplus and received more contributions than expenses, then Section 88.31 (4)(5)(6) applies:
Surplus paid to clerk

(4) If the financial statement or supplementary financial statement filed with the clerk shows a surplus and the campaign period has ended at the time the statement is filed, the candidate or registered third party shall, when the statement is filed, pay the surplus to the clerk, reduced by the amount of any refund under subsection

Surplus held in trust by clerk

(5) The clerk shall hold the amount paid under subsection (4) in trust for the candidate or registered third party.

Refund

(6) If a candidate or registered third party who has a surplus has made contributions to the campaign or, in the case of an individual, if his or her spouse has made contributions to the campaign, the candidate or registered third party may, after the campaign period ends but before filing the financial statement or supplementary financial statement, as the case may be, refund to the candidate or registered third party or to the spouse, as the case may be, an amount that does not exceed the lesser of,

(a) the relevant contributions;

(b) the surplus.                         

Can a family member be a Third Party Advertiser?

From the Ministry of Municipal Affairs Third Party Advertiser’s Guide (Page 6): Who can be a third party advertiser …“There is no restriction against family members or campaign staff of candidates registering to be third party advertisers. However, third party advertising must be done independently of the candidate. If a person with close ties to a candidate wants to register they should consider how these activities may look to the public and how they would be able to demonstrate that they were not working in co-ordination with the candidate.”

If multiple candidates host a meet-and-greet event jointly, who incurs the expenses?

From the Ministry of Municipal Affairs Candidates’ Guide (Page 10): All candidates’ debates: “The Municipal Elections Act, 1996 does not require candidate debates to be held, and the municipal clerk is not responsible for organizing meetings or debates. Debates can be organized by community groups, media outlets, candidates or any other interested persons.” Joint campaigns / running on a slate: “There is nothing in the Municipal Elections Act, 1996 that would prevent like-minded candidates from campaigning on the same platform or identifying themselves as a group or slate. However, each candidate must keep their campaign finances separate and any joint expenses (for example, signs with two candidates’ names on them) must be divided between the campaigns.”

Can a corporation or a corporate owner offer me a discount for goods or services to support my campaign?

From the Ministry of Municipal Affairs Candidates’ Guide (Page 17 and 33):

“If you are given a special discount on a good or service that you are purchasing for your campaign, the difference between what you were charged and what the market value would be is considered to be a contribution.

Corporations and other businesses are not permitted to make contributions to candidates. If you are being offered a discount, you should make sure that whoever is offering the discount is entitled to make a personal contribution to your campaign.

If a professional who would normally charge for a service gives you that service for free, the market value of the service is considered to be a contribution.”

Example: Your order for campaign signs would normally cost $500, but the vendor lets you have them for $300 because he wants to help out your campaign. You should record an expense of $500 for the signs and record a contribution of $200 in goods or services from the vendor. Note: As businesses are not permitted to make contributions, the contribution would have to be a personal contribution from the vendor. Contributions in goods or services from individuals other than the candidate or spouse must be recorded in Table 4 of Schedule 1.”

Can sitting councillors advertise themselves as “Councillors”, or must they call themselves “Candidates”?

Both the Municipal Election Act and the Clerk's Procedures make no mention of not being allowed to use the term "Councillor" in campaign materials. The only related topic is in the Kawartha Lakes By-law to Regulate the Placement of Election Signs. It states in section 2.04:

            2.04 Terminology: No person shall falsely imply incumbency as a candidate who does not currently hold that same office. The following terms are hereby restricted for usage on election signs or political advertising, except where the defined criteria is met:

            a) Incumbent shall only be used if the candidate holds the current office, regardless of whether the individual was appointed or elected.

            b) Re-Elect shall only be used if the candidate holds the current office by election (not-appointment) and is seeking an additional consecutive term for the same office. This term shall not be used by candidates seeking election to a different ward divided seat or office on the Council or Local Board than the office they currently hold (Example: An incumbent Councillor for Ward 1, shall not use the term ‘re-elect’ if running for election to the same Council in Ward 2).

Can I supply a website URL for the “Other Address” column on the List of Candidates page?

The city does not publish other links such as social media, websites, etc.. The intent of this column is for addresses of campaign offices, or other mailing addresses (such as PO Boxes)

Can I use a personal credit card for a campaign expense? Is the interest a campaign expense?

From the Ministry of Municipal Affairs Candidates’ Guide (Page 21 and 33):

  • “Expenses must be paid from your campaign bank account. If you use a credit card to pay for purchases you should make sure that you keep clear records showing that the expense on the credit card was reimbursed from the campaign account.”
  • “Any interest that the campaign pays on the loan is a campaign expense.”

 

2018 - Corporate Questions from Candidates to the Director of Corporate Services
How many fire related calls are responded to by Fire Services?
Fire Services responded to 152 fire related calls in 2016 and 114 in 2017.

The City is currently completing a Fire Master Plan. How much did it cost?

The Fire Master Plan is a 10 year community driven plan to guide operational improvements and enhance how the service is provided throughout the community.  Emergency Management & Training Inc (EMT) was hired to assist with this. While the project is not complete, it is anticipated to cost approximately $55,000. 

What is the status of the Bobcaygeon library?

The City has retained a consultant to determine the feasibility of moving the library to the Service Centre in Bobcaygeon, as directed by Council.  It is anticipated that the study will be completed within the next few months.  Upon completion, the findings will be presented to both the Library Board and Council for consideration and next steps.

All Council members are required to sign a code of conduct. What does it entail?
A copy of the Code of Conduct is available for download here.
Where can I find information about the City’s budget and departments?
A copy of the 2018 budget and business plan, including organization charts can be found on our Budget and Finance page.
How does the City levy water and wastewater fees?

The City has two main by-laws for levying water and wastewater fees.

By-law 2018-039 is a by-law to regulate water and wastewater services, and is the by-law which sets out the rates for properties connected to the City’s water and/or sewer services.

By-law 2014-255 is a by-law to require owners of buildings to connect such buildings to drinking water systems and/or wastewater collection systems in the City of Kawartha Lakes.  This by-law applies to property owners that have the ability to connect to the City’s water and/or sewer services, but currently use private systems.

Are there City staff on the “Sunshine List”?

The Province of Ontario requires all Public Sector employers to disclose annually all earnings of $100,000 or greater.  A copy of the list for 2017 can be found on the Government of Ontario's website.

How many staff has the City employed over the past five years?

The number of full time equivalent staff employed by the City over the past five years is as follows:

Year

Full Time Equivalent

2017

648.60

2016

644.48

2015

644.74

2014

652.52

2013

647.72

What is the salary and benefit cost for the Library Administration staff, Branch staff, and Board members?

The 2018 budget for the Library is $1,406,254.  The budget is split between Administration (34%) and Branch staff (66%). The Board members act on a volunteer basis.

What was the total operating and capital budget for the past the years 2015, 2016, 2017, and 2018? What was the approved tax levy increase in each of those years?

 

Year

Operating Budget

Capital Budget

Tax Levy Increase

2015

205,481,311

30,511,030

3.30%

2016

213,726,823

27,422,593

8.15%

2017

227,004,330

37,471,901

2.55%

2018

220,211,436

37,668,524

3.25%

What background reports are available on the construction, budget, and funding sources for the new Human Services Building at the corner of Queen/Lindsay Streets.
A collection of Council reports and minutes regarding the matter are available here.

Why was the decision made to move two firefighters from the Bobcaygeon Fire Station to the Lindsay Fire Station?

The Lindsay Division full time suppression required an increase in staffing. The Bobcaygeon and Omemee stations had declining call responses and did not meet the criteria for a full time staffing model. The full time staff in Bobcaygeon and Omemee were transferred to the Lindsay division to help meet the full time staffing complement.  The volunteer firefighters continue to cover the call responses in the Bobcaygeon and Omemee Division.

Is the City of Kawartha Lakes going to licence cannabis stores?

 The City issued a media release (Cannabis retail rollout still in the hands of the province) on this matter. 

What were the tax levy increases for the years 2010 to 2015, and how do our tax increases compare to the rate of inflation?

Year

Tax Levy increase

Ontario CPI

2010

4.37%

3.33%

2011

3.80%

2.04%

2012

2.79%

0.83%

2013

2.50%

1.48%

2014

2.50%

1.87%

2015

3.30%

1.67%

What is the dollar amount or financial impact to the average household of the 3.25% tax levy increase in 2018?

It is difficult to quantify the tax levy increase to the average household.  The impact will be different depending on which community you live in because of the area tax rates, and the change in your assessment from 2017 to 2018.

What is the dollar amount or financial impact to the average household of the 3% water and wastewater rate increase in 2018?

For households that are connected to both water and wastewater, the 2018 increase equates to approximately $44 per year.  As only the fixed component of the charge was changed in 2018, the increase will be the same for all households connected to both services.

What is the current credit rating and risk assessment for the City of Kawartha Lakes? Has is substantially changed?

The City does not have a credit rating.  This would typically occur if the City was funding debt through the issuance of bonds.  The City is currently securing it’s debt funding through debentures.

When did Council decide to consolidate fire stations? Was there a recorded vote?

Report FIRE2015-004 November 10, 2015 Core Service Review – Fire Service Station Location Study

The resolution to consolidate fire stations is noted below.  There was not a recorded vote.

10.4.5 FIRE2015-004

Moved by Councillor Miller, seconded by Councillor O'Reilly,

Resolved That Report FIRE2015-004, Core Service Review - Fire Service Station Location Study, be received;

That Capital Project FS1408 Bethany Fire Station Replacement proceed in 2016 with a change in scope to a single truck station;

That the Fire Service consolidate the Baddow Fire Station with the Fenelon Falls and Coboconk Fire Stations; and

That the Fire Service consolidate the Oakwood Fire Station and the Little Britain Fire Station.

Carried CR2015-1170

Do you have an attendance record over the last year for members of Council?

The Clerk takes attendance at each Council meeting and it forms part of the minutes. The City does not keep a cumulative record of attendance. 

How did the Council members salary change from this term to the new term?

The current salary of a Councillor is $26,898. In November 2017, Council approved that the Councillor salary would increase to $41,065 effective the first term of the new Council. This is an increase of slightly more than 50%. The Mayor’s salary was increased by approx. 11% from $74,465 to $82,809. The Councillor’s salary was adjusted so significantly to recognize that with fewer Councillor’s there would be an increased level of effort for each Councillor. 

Canada Revenue Agency then changed the rules pertaining to the tax exempt status of Council salaries.  Starting in 2019, Council members must be taxed on 100% of their salary, rather than the current two-thirds. In April of 2018, Council agreed to further amend Council member’s salaries to ensure that their “take home” or net pay was not impacted by the tax exempt status being removed. This resulted in the Councillor’s salary being further adjusted to $48,050 (compared to current of $26,898 or 80% increase). The Mayor’s salary was further adjusted to $111,790 (compared to current of $74,465 or 50%). 

How much of the City’s total assessment comes from farms?

Our total farm assessment is approximately $1.7 billion and it represents about 13% of our total assessment. 

When a traffic offense occurs, there is a “victim impact surcharge”.  Which department handles that function? How is it collected? Where is it kept? How do victims access this fund? How much is in the fund? How much was paid out to victims in 2017?

The Provincial Offences division of the City is responsible for collecting the fines on behalf of the Province. All amounts collected are remitted to the Province. The remainder of the questions would be best answered by the Province, as it does not fall under the City’s responsibility.

 2018 - Campaign Questions from Candidates to Election Office

Where are the ward boundaries and how can I see them?

Here is the link to our interactive ward boundary map that you can use to move around and see all of the different wards and maps.

Where can I view the up to date unofficial list of candidates?

View the unofficial list of candidates.

Is there a waiting period between the time that I complete my nomination and the time that I can begin collecting and spending funds towards my campaign?

No, however, you must make sure that you have opened up a separate bank account where the funds contributed towards your campaign will be deposited into.

Will I be receiving a list of Electors?

Yes, you will be receiving a list of electors in September.

Can I get a pdf copy of a specific ward map? For ex. Ward Map 8.

Yes you can get a copy of the specific wards; they are located on the on the ward boundaries page.

I was wondering if you have anymore information on the 2018 election. Perhaps a link to municipal affairs where I can read about the new rules etc.

The Ontario Ministry of Municipal Affairs has provided a variety of resources on their website regarding their governance of the Municipal Election. 2022 resources have not yet been published yet, however will be once available.

Kawartha Lakes Election information will be posted on this page of the website, closer to the Nomination period (May 2, 2022).

You can subscribe to Election 2022 updates on the website. As things become available, you’ll receive a notice in your email.

The candidates guide mentioned the August date for signs; however, with respect to print adverting I assume it is ok to place one in after I am a registered candidate.

The sections of the by-law regarding placement period are:

3.02 Placement Period: Placement of election signs along highways or public property, are only permitted during the period 60 days prior to voting day. (Thursday, August 25, 2022); and

4.01 Placement Period: Placement of election signs along private property, are only permitted between the date of nomination of the candidate (or registration of a registered third party), and the day after election day.

An election sign is defined as:

Any sign, image, words, picture, device, notice or visual medium, or any combination thereof, including without limitation, any poster, placard, bulletin, banner, wearables such as hats, shirts and buttons or vehicle wrap, which identifies, depicts, promotes, advertises or provides information about;

a)    an individual who is a candidate; or

b)    a question or by-law submitted to electors; or

Promotes recognition of or influences persons to vote for or against any candidate or any question or by-law submitted to electors.

For the purpose of clarification, “Election Sign” includes “Vehicle Sign”, and “Ground Mounted Sign”.

At the end of my campaign, do all of the surplus campaign funds get turned over to the Clerk?

You are entitled to recoup contributions made by yourself or your spouse out of the surplus.  Example: if there is $500 surplus and you contributed $400 to your campaign, you may deduct that $400, leaving a surplus of $100. The $100 would be turned over to the Clerk. If you contributed $600 to your campaign then the balance would be $0.  (See Campaign surplus page 32 of the Candidates Guide for Ontario Municipal Council and School Board Elections – Ontario).

Can I request a copy of Form 1 – Nomination paper for opening a bank account

Candidates may request photocopies from the Clerk’s office of any documentation submitted during the nomination process.

Are candidates able to use the CKL logo for their collateral work? Meaning on our flyers that we hand out and lawn signs that we are going to use?

The Use of Corporate Resources Policy states the following:

3.1 Candidates are prohibited from:

3.1.1 Including any active or inactive logo, slogan, tagline, crest, or seal used by City of Kawartha Lakes, or its predecessor municipalities on any Election Related materials, websites, or communications except in the case of a link to the City’s website to obtain information about the Municipal Election.

Can I put a corporation name on campaign goods, if they offer a discount to my campaign?

Page 17 of the MMAH 2018 Candidates Guide states the following:

- “Campaign contributions are any money, goods or services that are given to you for use in your campaign, including money and goods that you contribute to yourself.

-  If you are given a special discount on a good or service that you are purchasing for your campaign, the difference between what you were charged and what the market value would be is considered to be a contribution.

-  Corporations and other businesses are not permitted to make contributions to candidates. If you are being offered a discount, you should make sure that whoever is offering the discount is entitled to make a personal contribution to your campaign.

-  If a professional who would normally charge for a service gives you that service for free, the market value of the service is considered to be a contribution.

-  If you sell goods at a fundraising event for more than their market value, the difference between what the person attending the fundraising event paid you and what they would have normally paid for the item is considered to be a contribution.”

When can I put up my signs?

You can start putting up your signs on public property (highways) on Thursday, August 25, 2022.

The election sign by-law states:

3.02 Placement Period: Placement of election signs along highways or public property, are only permitted during the period 60 days prior to voting day. (Thursday, August 25, 2022); and

4.01 Placement Period: Placement of election signs along private property, are only permitted between the date of nomination of the candidate (or registration of a registered third party), and the day after election day.

What are the requirements for labelling of election signs?

The Ministry of Municipal Affairs and Housing Candidates’ guide states the following:

“Signs: Your municipality may have rules about when you can put up campaign signs and how signs may be displayed on public property. All of your campaign signs and other advertising must identify that you are responsible for the sign. This is so that people seeing the sign or advertisement can tell that it is from your campaign, rather than from a third party advertiser.”
The Kawartha Lakes Election Sign By-law does not specify any requirements for sign labelling or identification for Candidates’ signs. However, there are specific provisions for the labelling and identification requirements for Registered Third Party Advertisers in Section 7 of the By-law.

Can I put up signs before the 60 day period on private property?

The 60 day period is specific to Highways and Public Property. The election sign by-law states:

3.02 Placement Period: Placement of election signs along highways or public property, are only permitted during the period 60 days prior to voting day. (Thursday, August 25, 2022); and

4.01 Placement Period: Placement of election signs along private property, are only permitted between the date of nomination of the candidate (or registration of a registered third party), and the day after election day.

What elector counts figures were used to create the Estimates of Maximum Expenditures? Is there any specific counts to number of ‘doors’?

The Estimate of Maximum Expenditures were created using 2014 elector counts transposed over the new 2018 ward boundaries. There is no specific counts available for number of doors, just number of properties. The elector count is as follows:

Ward

English Public

English Separate

French Public

French Separate

No School Support

Totals

01

8,681

889

15

30

64

9,679

02

6,991

399

10

6

48

7,454

03

7,697

519

20

12

46

8,294

04

7,284

484

14

4

35

7,821

05

8,102

791

14

10

25

8,942

06

6,954

989

21

12

36

8,012

07

7,805

886

17

31

50

8,789

08

6,529

758

29

24

33

7,373

Total

60,043

5,715

140

129

337

66,364

 

Should I claim mileage as a campaign expense?

Candidates should read the Municipal Elections Act Section 88.19 to understand what is or is not a campaign expense, and what might or might not count towards the Maximum Expenditures limits. Candidates may view filed financial statements from previous Municipal Election Campaigns to compare previous candidate practice However, candidates should always refer to the Municipal Elections Act to ensure compliance with the 2022 regulations.

What is the fine for breaching the Election Sign By-law?

9.01 Offence – Provincial Offences Act: Every person who contravenes any provision of this by-law is guilty of an offence and upon conviction is liable to a fine as provided for by the Provincial Offences Act, R.S.O. 1990, Chapter P.33, as amended.

9.02 Offence – Municipal Act: Every person who contravenes any provision of this by-law is guilty of an offence and upon conviction is liable to a maximum fine of not more than $100,000.00, as provided for by Section 429 of the Municipal Act, 2001, S.O. 2001, Chapter 25, as amended.

9.03 Directors and Officers of Corporations: A director or officer of a corporation who knowingly concurs in the violation or contravention by the corporation of any provision of this by-law is guilty of an offence and upon conviction is liable to a maximum fine of not more than $100,000.00, as provided for by Section 429 of the Municipal Act, 2001, S.O. 2001, Chapter 25, as amended.

Does the City have Population Density Maps?

We aren’t aware of any maps that identify population density below a city-wide level.

The City’s interactive ward boundary map identifies the locations of some structures. However, the location of the structures are not likely congruent with population density.

If I suspect a violation of the Election Sign By-law, what do I do?

Do not alter the sign in question. If you feel the sign may be placed in error, you may contact the candidate directly and respectfully advise them of your concerns.

Alternatively, you may contact Municipal Law Enforcement by emailing bylawcomplaints@kawarthalakes.ca or completing their online by-law complaint form.

Vandalism and other criminal activity may be reported to the appropriate police authority.

Is there a penalty for not identifying on an election sign that a candidate has produced and placed election signs?

There is no penalty to the candidate for not identifying the fact that signs were produced by their campaign. If we do not see something on the sign that would distinguish it as a third party advertisement, then we assume that the sign was produced and placed by the candidate’s campaign.

Can I receive a Voters’ List now (prior to September 1)?

As per the Municipal Election’s Act:

Copies for candidates

(4) On the written request of a certified candidate for an office, the clerk shall provide him or her with the part of the voters’ list that contains the names of the electors who are entitled to vote for that office. 1996, c. 32, Sched., s. 23 (4); 2016, c. 15, s. 17 (2).

Same

(5) The clerk shall not provide a copy of the voters’ list under subsection (3) or a part of the voters’ list under subsection (4) until September 1.

How close should election signs be placed from one another?

Section 3.02(e) of the Election Sign By-law states the following:

a) Separation Distance: There shall be a 1 metre separation distance between all election signs when placed in parallel. Where election signs are placed in series, there shall be a minimum of 5 metres separation between signs. Signs shall not be placed directly in front of other lawfully placed signs where the majority of the sign face is obstructed.

Should HST be included in my expenses?

“Any taxes such as HST paid on purchases should be included in the amount of the expense.”

Are there regulations about the use of ‘elect’ vs ‘re-elect’ vs ‘vote’ on election signs?

The Election Sign By-law states the following:

2.04 Terminology: No person shall falsely imply incumbency as a candidate who does not currently hold that same office. The following terms are hereby restricted for usage on election signs or political advertising, except where the defined criteria is met:

a) Incumbent shall only be used if the candidate holds the current office, regardless of whether the individual was appointed or elected.

b) Re-Elect shall only be used if the candidate holds the current office by election (not-appointment) and is seeking an additional consecutive term for the same office. This term shall not be used by candidates seeking election to a different ward divided seat or office on the Council or Local Board than the office they currently hold (Example: An incumbent Councillor for Ward 1, shall not use the term ‘re-elect’ if running for election to the same Council in Ward 2).

How many steps are there in Telephone Voting? How many numbers have to be entered?

There are 4 things (3 on telephone) to enter to access your online ballot

a.    An 8 digit Elector ID number (Electors will receive 13 digits on their PIN letters, but only have to enter the last 8)

b.    A 6 digit PIN Number

c.    A 4 digit Year of Birth

d.    And a 6 or 7 character ‘captcha challenge’ (Internet only)

We have found that telephone voting requires about 10 minutes to vote if your ballot is only a Mayor/Councillor. About 15 minutes to vote if they are also electing a school board trustee (only applicable to French Language Electors, and Wards 1 and 4 English Public Electors). Telephone voting regularly requires the elector to enter the # symbol to confirm their vote, or hit the * button to go back in the voting process.

Will there be any indication of incumbent status on the ballot?

There will be no indication of incumbency status on the ballot. Names will be listed/read in alphabetical order by last name.

Can a candidate host their own All Candidates’ Meeting or Debate?

The Municipal Elections Act, 1996 does not require candidate debates to be held, and the municipal clerk is not responsible for organizing meetings or debates. Debates could be organized by community groups, media outlets, candidates or any other interested persons.

Can a candidate offer electronic equipment to allow an elector to vote?

From the Kawartha Lakes Clerk’s Election Procedures: Candidates are prohibited from offering electronic equipment to electors to vote (ex. cell phone, tablet, laptop).

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