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Event Applications (Special Events)

The City of Kawartha Lakes appreciates the importance of special events in enhancing the quality of life, tourism, culture, recreation and education and in providing economic benefits to the local economy.

The Municipal Event Application is intenteded to act as a strategic resource for individuals hosting an event within the City of Kawartha Lakes.

What is a Municipal Event Application?

The purpose of the Municipal Event Application is to:

  • establish guidelines for the allocation and management of special events within the City of Kawartha Lakes;
  • inform all of the affected municipal departments about your proposed event;
  • ensure health and safety guidelines are provided based on information outlined in the submitted application;
  • provide organizers with information on necessary permits, permissions, insurance and approvals based upon information provided in the submitted application;
  • make reasonable efforts to ensure that municipal services are not negatively impacted as a result of your event.

Do I need to complete a Municipal Event Application?

Event organizers will be required to complete a Municipal Event Application if:

a.) They wish to hold their event on any outdoor property owned of operated by the City of Kawartha Lakes. This includes:

  • Parks/Open Spaces
  • Roads/Road allowances
  • Municipal Parking Lots
  • Walkways, Pathways and Trails
  • Waterfront areas and/or beaches

And, if your event includes any of the following:

  • Alcohol sale or service to the general public
  • Pyrotechnics or Fireworks
  • Food that will be sold or given to the general public
  • Sound amplification - including amplified live or recorded music
  • Open Fire/flame-producing devices or appliances
  • Tents (>61 m²) that possibly could require Building Permits/Fire Safety Plan
  • Stages (>225 m²) that possibly could require Building Permits/Fire Safety Plan
  • Public event that features amusement rides or inflatables
  • Projected attendance of over 350 people per day

or

b) The event is taking place on private property and has a significant impact on City services. The municipality may request you complete an application if your event significantly effects municipal services.  Affected services can include but are not limited to, Fire Services, Police Services, Public Works, Emergency Services.

or

c) You are hosting an event indoors at a municipal facility and it has been requested by City staff that organizers complete a Municipal Event Application.

You do NOT need to complete a Municipal Event Application if:

d.) You are holding an event on private property for invited guests only (i.e. wedding, birthday party, organization or family picnic) or you are holding an event on private property (i.e. your backyard) which will not significantly impact municipal services.

It is strongly advised that event organizers review the Kawartha Lakes Municipal Event Application Reference Guide prior to submitting their Municipal Event Application.

Still unsure if your event requires a Municipal Event Application? contact the City of Kawartha Lakes Parks, Recreation and Culture Division to discuss

Telephone: 705-324-9411 extension 1306

E-Mail Parks, Recreation and Culture

Municipal Event Application Process

The City of Kawartha Lakes Parks, Recreation and Culture Division will assist event organizers through the Municipal Event Application process.

Once event organizers submit their completed application, it is then distributed amongst a cross section of staff in various departments within the City of Kawartha Lakes, as well as to external contacts for their review.

The goal is to assist event organizers in planning safe and successful events. The Municipal Event Application simplifies the event planning process for organizers as key contacts include but are not limited to:

Upon receipt of a completed Municipal Event Application, staff will circulate the application to all applicable parties for review and recommendations.

Event organizers will then be notified if additional permits, inspections or further information is required. Event organizers will then be responsible to follow-up directly with the proper authorities regarding items within their jurisdiction relating to the event.

It is the obligation of the event organizer to remit applications directly to any external organizations or agencies as well as to appropriate departments within the City of Kawartha Lakes as it applies to their jurisdiction relating to the event.

The City of Kawartha Lakes reserves the right to request the coordination of a round-table meeting(s) which may be required before and/or after the event takes place.

Where to obtain a Municipal Event Application

The Municipal Event Application is available in an electronic format or can be dowloaded on the City of Kawartha Lakes website. Additional formats are available by contacting the City of Kawartha Lakes Parks, Recreation and Culture Division.

It is strongly advised that event organizers review the Kawartha Lakes Municipal Event Application Reference Guide prior to submitting their Municipal Event Application.

Complete a Municipal Event Application online

or contact the City of Kawartha Lakes Parks, Recreation and Culture Division to obtain a hard copy of the application.

Office Address: 50 Wolfe Street, Lindsay, Ontario, K9V 2J2

Office Hours: Monday through Friday 8:30am to 4:30pm

Telephone: 705-324-9411 extension 1306

E-Mail us to obtain a Municipal Event Application

Submitting a Municipal Event Application & Timeline

Event Timelines:

Event organizers are advised to submit a Municipal Event Application a minimum of 4 months prior to their event. Larger scale events with attendance of more than 2,000 are advised to submit an application a minimum of 6 months prior to the event date.

 

Submitting a Municipal Event Application:

It is strongly advised that event organizers review the Kawartha Lakes Municipal Event Application Reference Guide prior to submitting a Municipal Event Applicaiton.

 

Any Municipal Event Applications completed online are submitted immedietly upon completion and submission. Staff will contact event organizers upon receipt of any online Municipal Event Application. If the form was not completed online, a hard copy of the Municipal Event Application must be submitted in person, via e-mail, fax or mail.

 

Hard copy applications and required documents can be hand delivered to:

City of Kawartha Lakes Parks, Recreation and Culture Administration Office

Office Address: 50 Wolfe Street, Lindsay, Ontario, K9V 2J2

Office Hours: Monday through Friday 8:30am to 4:30pm

 

Mailed to:

City of Kawartha Lakes Parks, Recreation and Culture

Municipal Event Application

50 Wolfe Street, Lindsay, Ontario, K9V 2J2

 

E-Mailed to:

Submit application via e-mail

 

Faxed to:

705-878-9388

Please note: Submitted Municipal Event Applications must be completed in entirety and include a detailed Event Site Plan.

Applications submitted with missing documentation will be returned to the applicant and not be considered.

It is strongly advised that event organizers review the Kawartha Lakes Municipal Event Application Reference Guide prior to submitting their Municipal Event Application.

For questions or assistance completing a Municipal Event Application contact:

City of Kawartha Lakes Parks, Recreation and Culture Division

Telephone: 705-324-9411 extension 1306

E-Mail Parks, Recreation and Culture

Municipal Event Application Reference Guide

It is strongly advised that event organizers review the Kawartha Lakes Municipal Event Application Reference Guide prior to submitting their Municipal Event Application.

The Kawartha Lakes Municipal Event Application Reference Guide will assist event organizers in working with the municipality to plan their event.

The Reference Guide document incorporates the By-laws, procedures and permit requirements used by various departments and external agencies.

The Reference Guide outlines and provides contact information for various key departments, agencies, and organizations. The Municipal Event Application Reference Guide assists event organizers when planning successful events in Kawartha Lakes. 

Please be aware that additional requirements, conditions or permits may be required depending on the nature, size and scope of the event.

MEA Reference Guide Cover

 

Download a copy of the Kawartha Lakes Municipal Event Application Reference Guide online or contact the City of Kawartha Lakes Parks, Recreation and Culture Division to obtain a copy today.

 

Telephone: 705-324-9411 extension 1306

 

E-Mail to request a copy of the Municipal Event Application Reference Guide

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