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Speak Before Council

Request to make a deputation or presentation to Council

Anyone who wants to speak at a public Council meeting must register as a delegation (also known as a deputation) to request a place on an upcoming agenda. The number of delegations permitted at a Council Meeting is limited by the Procedural By-law. There is no limit to the number of pieces of written correspondence on a Council Agenda.

How to speak before Council:

  • To address the assembly on an item of business already listed on the circulated Agenda for a Regular Council Meeting or a Planning Advisory Committee Meeting, submit a Request for Deputation or Presentation to the Clerk's office no later than 12:00pm, on the Monday before the meeting date. If Monday is a holiday, the written request to speak must be received no later than 11:00am on Tuesday of that week;
  • To address the assembly on an item of business not listed on a circulated Agenda, submit a Request for Deputation or Presentation to the Clerk's office.  You will be contacted to confirm a meeting date for your delegation. Note:  Any item of this nature will be placed on a Special Council Information Meeting Agenda. Such sessions will not result in any decisions by Council unless it is to refer to staff for further review and recommendation to come back to Council through report for Council decision. The only business to be dealt with at an Information Meeting is that which is listed or communicated in the Agenda of the Meeting - no additional items will be added to the circulated Agenda;
  • Delegations are limited to a time period of not more than five minutes inclusive of all speakers;
  • Delegations are limited to two speakers and only those persons listed on the Agenda will be permitted to speak;
  • Any printed material, for circulation to Council, must be submitted to the Clerk's office no later than one hour before to the start of the meeting;
  • No printed material may be distributed by the delegation on the Council floor;
  • Delegations who read from a script must provide a copy to the Clerk's office for the public record;
  • If you require audio-visual equipment please contact the Clerk's office upon confirmation of your delegation, to make arrangements.

Tips for presenting at a Council meeting:

  • Rules of conduct for delegations are outlined in the City's Procedural By-law;
  • Limit your delegation to the time restrictions noted above;
  • Highlight your key points;
  • Provide additional background and supporting information in writing in advance of the meeting for Council to review;
  • Be specific about what you are asking for;
  • Adjust the microphone to your height;
  • Speak clearly into the microphone;
  • Introduce yourself when you are called to the podium;
  • Address Council through the Chair (Mayor);
  • The Chair may be addressed as Mr. Mayor or Mayor Letham.

All Meetings and Information Sessions are open to the public unless a resolution is passed to have a Closed Session in accordance with Section 239 of the Municipal Act, 2001.

You also have the option to submit correspondance or a petition to Council.

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