Information for Candidates | City of Kawartha Lakes

Ward 5 By-Election 2025: This page has many dates and references updated to reflect the 2025 Ward 5 By-Election. If there is any question about the interpretation of information on this page between rules for the General Election, and a By-Election, please contact the Elections Office at 705-324-9411 ext. 1322 or 1888.

Kawartha Lakes Council

Council is made up of 1 Mayor and 8 Ward Councillors. The Mayor is elected city-wide and 1 Councillor is elected per each of the City’s eight wards.

Council is the City’s decision-making body. The role of Council is (Section 224 of the Municipal Act):

To represent the public and to consider the well-being and interests of the municipality;
To develop and evaluate the policies and programs of the municipality;
To determine which services the municipality provides;
To ensure that administrative policies, practices and procedures and controllership policies, practices and procedures are in place to implement the decisions of council;
To ensure the accountability and transparency of the operations of the municipality, including the activities of the senior management of the municipality;
To maintain the financial integrity of the municipality; and
To carry out the duties of council under this or any other Act.

Municipal decisions are made by council as a whole. Traditionally, the Mayor does not have any more power than any other member of council to make decisions on behalf of the municipality and each member of council only has one vote.

With the introduction of Strong Mayor Powers by the Provincial government in 2023, the Mayor in City of Kawartha Lakes is empowered with specific duties and powers in order to support the provincial priority of increasing the housing supply by 1.5 million homes by 2031. For more information, see the Strong Mayor Powers, Duties, and Decisions page.

Roles of Mayor and Councillors Time Commitments and Remuneration Eligibility for Office Nomination Process Campaigning Financial Reporting Extending Your Campaign

The Role of the Mayor

Role of Mayor (Section 225 & 226.1 of the Municipal Act):

To act as chief executive officer;
- uphold and promote the purposes of the municipality;
- promote public involvement in the municipality’s activities;
- act as the representative of the municipality both within and outside the municipality, and promote the municipality locally, nationally and internationally; and
- participate in and foster activities that enhance the economic, social and environmental well-being of the municipality and its residents
Preside over council meetings;
To provide leadership to council;
To provide information and recommendations to council with respect to the role of council described in clauses 224 (d) and (d.1);
To represent the municipality at official functions; and
To carry out the duties of the head of council under this or any other Act.

The Mayor has a prominent and very public profile. Many citizens within Kawartha Lakes, and elsewhere in Ontario will have high and often varied expectations for the Mayor. The head of council (Mayor) must find a way to balance these expectations and special responsibilities.

Role of Councillors

Attendance at City functions and ceremonies, such as Remembrance Day or flag raising events
Ward or Town-hall style meetings
Community groups meetings like cottage associations, or charity groups
Individual constituent meetings
Committees of council – councillors determine the number of committees they wish to participate in
- The average is approximately 8 committees per councillor and the time commitment to each varies
Acting or Deputy Mayor responsibilities with appointments approved by Council

Time Commitment

While the role of Mayor is a full-time commitment, the role of City Councillor depends on your lifestyle and the level of availability you intend to provide your constituents. Some past councillors have continued to work in their full and part-time careers, while to others being councillor is their full-time career, or a service to their community in their retirement. Some typical time commitments include:

Regular Council and Committee of the Whole Meetings - 4-10 hours/month
Special Council meetings and information sessions – 2-6 hours/month
Council/Meeting agenda review and reading: 4-6 hours/month (Council Agendas are typically 50-500 pages long)
Committee meetings – varies 6 hours/month
Constituent issues – varies 20 hours/month
Purchasing bid openings – 1 hour/month, if required
Processing emails, phone calls, research – 10 hours/month
Attendance at conferences, community events, training opportunities - varies

Council Remuneration

Remuneration	2025	2026 and Beyond
Mayor's Salary	$121,747.43	2025 salary plus lesser of 2% or CPI rate
Deputy Mayor's Salary	$55,510.79	2025 salary plus lesser of 2% or CPI rate
Councillor's Salary	$52,330.14	2025 salary plus lesser of 2% or CPI rate
Total Salary & Benefits (~20%) per annum for all Council	$543,569.20
Cost per resident	$6.79

Eligibility for Office

To be Mayor or a Councillor

You must be:

A Canadian citizen
At least 18 years of age
A resident of the City of Kawartha Lakes, or
Own or lease property in the City of Kawartha Lakes (or be the spouse of the owner or lessee)
Eligible to vote

Not Eligible to be Mayor or Councillor

If you are:

A judge of any court
A member of the Provincial Legislature, the Federal House of Commons or Senate who has not resigned from their office by the close of nominations. Proof of resignation must be provided by the close of nominations or the Clerk will not certify the nomination
A candidate who failed to file the necessary financial statement(s) in the last municipal election or by-election in any municipality (Candidates in Default).

City of Kawartha Lakes Employees

Employees of the City of Kawartha Lakes who wish to run for mayor or councillor must take an unpaid leave of absence before filing a nomination paper. The employee must provide a copy of the documentation from Human Resources showing that they have taken the leave of absence and the effective date. Persons appointed by by-law to certain legislated positions of the City may be required to resign or have the by-law amended before filing a nomination (example: Line Fence Viewers, Livestock Investigators, etc...).

Volunteer Firefighters

According to the Municipal Elections Act, a person shall not be considered an employee of a municipality or local board for the purposes of this section by reason only of being a volunteer firefighter as defined in the Fire Protection and Prevention Act, 1997.

Nomination Process

Nominations for the 2025 Ward 5 By-Election are now Closed as of 2:00pm on February 24, 2025.

Nominations can only be filed during the nomination period, which is:

By appointment only from Wednesday, January 15, 2025 to Friday, February 21, 2025 from 8:30am to 4:30pm (excluding weekends and holidays); and
Nomination Day: Monday, February 24, 2025 from 9am to 2pm (No Appointment Required)

Upon the successful filing of your nomination papers, you will be provided with a Candidate Election Information Handbook that provides more detailed information about the process.

Resources to Review

Before you file your nomination paper consider the following resources:

Read this website (You're off to a good start!)
Review resources from groups like Association of Municipalities Ontario (AMO)
Read the Ministry of Municipal Affairs Candidates' Guide
Read the Ontario Education Services Corporation Guide for School Board Trustees
Talk to former and current members of elected office
Review the Municipal Elections Act
Review the Clerk's Procedures for the Municipal Election
Review the Use of Corporate Resources for Election Purposes Policy
Make yourself aware of the financial responsibilities and reporting requirements, campaign roles, potential penalties, the public nature of all documentation submitted to the Clerk's Office for a campaign.
Review the Candidate Information Session Material (see below)

Nomination Requirements

A person may be nominated for an office by filing a nomination in the Clerk’s Office, in person or by an agent.

25 Endorsement Signatures Required: The nomination must be endorsed and signed by at least 25 persons:

A person may endorse more than one nomination;
A person endorsing a nomination must be eligible to vote in an election for an office within Kawartha Lakes, if a regular election was held on the day that the person endorses the nomination;
Endorsements must be completed and signed on Form 2 (print multiple copies, as Form 2 only allows for 5 endorsements);
Collecting more than 25 endorsements is good practice in the event that one endorsement is completed incorrectly;
School Board Trustee candidates do not require endorsements.

Requirements for Nomination: The nomination must be completed in full and filed in person by the candidate or an agent of the candidate and includes:

Identification for proof of identity (eg: Driver's Licence, Passport, Birth Certificate, etc.)
A completed copy of the Nomination Paper (Form 1)
A declaration of qualification (Form 2) from each of the 25 Kawartha Lakes electors endorsing the nomination (for Mayor and Council candidates only)
The filing fee (see below)

If filing by agent, the agent must present a commissioned Agent Appointment Form.

Forms and Documentation

Other documentation and forms that will be submitted by yourself or an agent upon nomination will include:

The Municipal Elections Act states that all forms and correspondence submitted by the candidate to the City Clerk are deemed to be public documents and can be viewed, at the City Clerk's Office, during regular business hours.

A nomination package of forms is available for pick up at the Clerk's Office for all prospective candidates.

Filing Fee to become a Candidate

For Mayor: $200
For Councillor: $100
For School Board Trustee: $100

The filing fee must be paid when you file your nomination paper and the payment must be:

Cash
Certified cheque or money order payable to “Treasurer, City of Kawartha Lakes”
Debit or Credit Card
No Personal Cheque will be accepted

The filing fee is not considered a campaign expense, but rather, a personal expense, and will be returned to you upon successful filing of your campaign financial statement.

Certification of Nomination Papers

Prior to 4:00pm on the Nomination Day (February 24, 2025), the City Clerk shall examine each nomination filed and, if satisfied that the person is qualified to be nominated and that the nomination complies with the Municipal Elections Act, the City Clerk shall certify the nomination.

If not satisfied, the City Clerk shall reject the nomination and give notice to the person who sought to be nominated and all other candidates for that office.

The City Clerk’s decision to certify or reject a nomination is final. The City Clerk will consider the following criteria to certify or reject individual nominations:

Candidate has refused or declined to provide proof of identification;
Candidate does not satisfy the requirements set out in the Municipal Elections Act in Section 29 (1);
The nomination form is incomplete;
The filing fee has not been paid
The necessary financial disclosure was not filed for the previous election in which the individual may have been a candidate.

A full list of certified candidates will be made available on the Candidates List page.

Campaign Period

Your campaign begins when you file your Nomination Paper with the City Clerk. The earliest you can file is Wednesday January 15, 2025. Please see the detailed information on the Candidate Nomination above.

You may file your nomination paper by appointment only at:

City of Kawartha Lakes Clerk’s Office
City Hall
26 Francis Street
Lindsay, Ontario

705-324-9411 ext. 1322 or 1888

Fundraising

You cannot raise or spend any money on your campaign until you file your nomination paper. The earliest you can file your nomination paper is January 15, 2025.

Once the nomination paper has been accepted, open a bank account in the name of the campaign in order to accept contributions and to incur expenses.

You may accept contributions or incur campaign expenses during your campaign period only. Your campaign period begins on the day the clerk receives your nomination. In most cases, your campaign will end on May 26, 2025. Exceptions are if you:

withdrew your nomination, your campaign ends on the date you informed the clerk in writing that you wanted to withdraw
were not certified as a candidate and your name did not appear on the ballot, your campaign ends on nomination day (February 24, 2025)

Candidate Information Session

A Candidates' Information Session was held on June 27, 2022 from 4-6pm. This information session was for prospective and registered candidates for City Council or School Board or Third Party Advertisers. The information session covered topics like:

Roles and responsibilities of elected officials and staff
Eligibility to run for various offices
The nomination process
Important dates
Campaign finances
Compliance audits
Third party advertising
Specifics about the 2022 Kawartha Lakes Election

A copy of the material from the 2022 Candidate Information Session can be found here:

Accessibility

Candidates have the responsibility to run an accessible campaign. Consult your Candidate Election Information Handbook for more information on how to run an accessible campaign. For more details regarding accessibility during the Municipal Election, please read the Accessibility Plan document.

Other Resources

Review the relevant legislation such as the:

Some other suggestions are to:

Become involved in the community
Research and understand the role of a Mayor, Councillor or School Trustee
Review the Ministry of Municipal Affairs Candidates Guide
Take an optional course like AMO's "Lead Where You Live" (fees apply)

Financial Reporting

All candidates (including acclaimed or withdrawn candidates) are required to file a financial statement using the prescribed form. It is good practice for campaigns to review the Financial Statement form (Simple PDF) prior to incurring any contributions or expenses, and arrange their accounts, spreadsheets, and ledgers according to the various categories that are required to be reported on the form.

Candidates, whose campaign contributions and total expenses exceed $10,000, are required to file an auditor's report with their financial statement that has been prepared by an auditor licenced under the Public Accounting Act. Financial statements are due in the Clerk's Office at City Hall (26 Francis Street in Lindsay) between May 27, 2025 and 2pm on June 24, 2025.

Complete and signed financial statements may be filed electronically to election@kawarthalakes.ca during the prescribed filing period (May 27, 2025 - June 24, 2025). The date of the electronic submission shall be the official date received. The original identical paper copy of the financial statements must be delivered to the Clerk’s Office within 10 days following the electronic submission.

There is a 30 day grace period for late filings of Financial Statements until July 24, 2025 at 2pm, however there is a late filing fee of $500. The $500 late filing fee is the property of the municipality.

Assistance

Candidates seeking advice on completing their financial statements should consult:

The Municipal Elections Act (section 88)
The Ministry of Municipal Affairs Candidates Guide (Page 29)
External advice (accountant, auditor, lawyer)
Your previous campaign's Financial Statement (if applicable)

The City Clerk's Office may assist candidates by showing where to find assistance, not how to complete your financial statement. It is ultimately the candidate's responsibility to submit a financial statement that is to the best of their knowledge, true and correct. The City Clerk's Office may review the final financial statement for completion, not accuracy.

Failure to Submit

Failure to submit a financial statement will find the candidate in default of the Municipal Elections Act. Penalties include:

The candidate forfeits the office to which he or she was elected and the office shall be deemed to be vacant; and
Until the next regular election has taken place, the candidate is ineligible to be elected or appointed to any office to which the Municipal Election Act applies.

If a candidate fails to file a required financial statement or auditor’s report (or any other document required under Section 78 or 79.1 of the Municipal Elections Act, 1996), fails to pay over a surplus or exceeds the spending limit for the office, the candidate forfeits any office to which he or she was elected and the office is deemed to be vacant. The penalties will take effect on the deadline for the filing of the documents. If the candidate applies to the Ontario Court of Justice for an extension of the time to file the financial statement and fails to file the documents by the date established by the Court, the penalties will take effect at the end of the period of extension.

Penalties

Sections 91 and 92 of the Municipal Elections Act, 1996 set out penalties with respect to violations under the Act as follows:

91. (1) If a person is convicted of a corrupt practice under this Act, or of an offence under the Criminal Code (Canada) in connection with an act or omission that relates to an election to which this Act applies, then, in addition to any other penalty provided for in this Act,

(a) Any office to which the person was elected is forfeited and becomes vacant; and

(b) The person is ineligible to be nominated for, or elected or appointed to, any office until the next two regular elections have taken place after the election to which the offence relates.

Exception:

(2) However, if the presiding judge finds that the person committed the corrupt practice or offence under the Criminal Code (Canada) without any intent of causing or contributing to a false outcome of the election, clause (1) (b) does not apply.

92.(3) If the expenses incurred by or on behalf of a candidate exceed the amount determined for the office under section 76, the candidate is liable to a fine equal to the excess, in addition to any other penalty provided for in this Act.

92.(5) A candidate is guilty of an offence and, on conviction, in addition to any other penalty that may be imposed under this Act, is subject to the penalties described in subsection 80(2) if he or she,

(a) Files a document under section 78 or 79.1 that is incorrect or otherwise does not comply with that section; or

(b) Incurs expenses that exceed what is permitted under section 76

Financial Reports as Public Documents

The entire Financial Report is considered a public document. These documents may be inspected by any person upon request at the Office of the Clerk during normal office hours, and are also available online. Any person may make extracts from the documents and is entitled to copies of the documents upon payment for their preparation, at such rates as the Clerk may determine. Clerks are required to make the documents available electronically, at no cost to the requester.

All financial reports are posted on the City's website. This includes a listing of the names and address of all contributors. You may wish to consider advising contributors that their personal information will be public and displayed on the City’s web site after the election. The information remains on the website until after the next municipal election.

Extending Your Campaign

Candidates wishing to extend their campaign period beyond May 26, 2025 (allowing you to continue making expenses and receiving contributions up until December 24, 2025), should have notified the City Clerk in writing (on prescribed Form 6) advising of your request, on or before 4:30pm, May 26, 2025. Candidates who have done this must file two financial statements:

The initial filing (Form 4), which details all campaign finances from the day the nomination was filed until May 26, 2025 (due by 2:00pm on June 24, 2025).
The supplementary filing (Form 5), which details all campaign finances from the day the nomination was filed until December 24, 2025 (due by 2:00pm on January 23, 2026).

On or before June 23, 2025, a candidate may apply to the Superior Court of Justice to extend the time for filing a financial statement. If the court is satisfied there are mitigating circumstances justifying a later date for filing the document. The court may grant an extension for the minimum period of time necessary to enable the candidate to file the document, but the court shall not grant an extension of more than 90 days. If a candidate makes an application to the Court, the candidate shall notify the City Clerk in writing before 2 p.m. on the last day for filing a financial statement (June 24, 2025).

Candidates may file after the June 24, 2025, 2:00pm deadline up until July 24, 2025 at 2:00pm, if their Financial Statement is accompanied by a $500 fee to avoid penalties under the Municipal Elections Act.